The register, the committee and the club’s own page
A club on SetMatcher starts with a register: who is a member, of what kind, since when. Around it sit a committee that may be as large as the club likes, one owner who answers for it, and a page the club may publish to the open web. All of it is free at any size.
The register, the committee, the join links and the public page.
The register is a list of people who said yes
Every row on the register is somebody who joined with their own account: by accepting an invitation, by asking to join, or by opening a link the committee shared. The committee gives each member a membership type it named itself and, if the club keeps one, the membership number its own administration already uses.
The club’s overview is what the committee lands on: how many members, groups, courts and matches still to play, the fixtures and results across every group the club owns, and a short list of what to do next. A member who opens the same page sees the club’s play and their own place in it.
Joining, three ways
A club decides whether it approves joiners or takes anybody. With approval on, a request waits for a committee member and the person is told when it is answered; with it off, a member is a member the moment they ask. Either way nobody is put on a register without asking to be on it.
The committee can invite by email, one address or two hundred at once from a spreadsheet, with a preview that says what each line will do before anything is sent. And it can share a join link or a code to scan for the noticeboard in the clubhouse, which always expires and can be limited to a number of uses.
A committee of any size, and exactly one owner
Three roles, and no fourth: a member reads the club’s pages, an administrator writes the club and administers everything it owns, and the owner is an administrator who cannot leave and cannot be removed. A club therefore never has two owners and never has none, and ownership changes only by a handover the new owner accepts.
An instructor is an appointment rather than a role. The committee appoints somebody who may or may not be a member, and that person may teach and nothing else: never the register, the club’s identity or its groups, which is the whole reason they are not a rung on the same ladder.
The club’s own page, and what it says about itself
A club may publish a page anybody can read without an account: its name, town, address, sports, how to join, its logo, cover photograph and colour theme, how many members and groups it has, and when it was founded. It never lists the members, and it shows nothing the committee did not decide to show.
A club that wants to be told apart from another with the same name can ask for a verified mark. The committee says which domain it controls and which federation number it holds, an operator looks, and the mark on the page says what was checked. It says the club is the club it says it is, and nothing more than that.
One ranking per sport, across everything the club owns
A club owns groups, and the groups hold the play: the Tuesday evening, the youth section, the league squad. Results from every one of them feed one ranking per sport for the whole club, so a member who plays in three groups appears once, with everything they played in it.
The fixtures and results of every group the club owns are on the club’s overview, and on the Club plan they can be put on the club’s own website with a snippet the committee pastes once. Around that play the club runs its courts and their booking sheet, its lessons, and the map of its park.
Where to read next
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Free for players. Clubs get a register, a park map, court bookings and lessons.